Accessing Security Settings
Go to Settings
Select Security
Note: Requires Admin or Owner role.
Authentication
Single Sign-On (SSO)
If enabled, users can log in with your organization's identity provider:
Login with company credentials
Centralized access management
Enhanced security
Password Policies
Configure password requirements:
Minimum length
Complexity requirements
Password history
Expiration period
Session Management
Session Timeout
Set how long users stay logged in:
Idle timeout duration
Maximum session length
Active Sessions
View and manage sessions:
Go to Security
View active sessions across users
Terminate sessions if needed
Force Logout
Administrators can:
End specific user sessions
Force all users to re-authenticate
Access Control
IP Restrictions
Limit access by IP address:
Go to Security
Enable IP restrictions
Add allowed IP ranges
Save
Users outside allowed IPs cannot access Kaana.
Audit Logging
Track security-relevant events:
Login attempts
Permission changes
Data access
Configuration changes
View audit logs to monitor activity.
Data Protection
Data Export
Control who can export data:
Restrict export permissions
Audit export activities
Data Retention
Configure data retention:
How long deleted items are kept
Archive policies
Two-Factor Authentication (2FA)
Require 2FA
Enforce 2FA for all users:
Go to Security
Enable Require 2FA
Set grace period for setup
Save
2FA Methods
Supported methods:
Authenticator apps (recommended)
SMS codes
Backup codes
Security Best Practices
Regular Audits
Review user access quarterly
Check audit logs for anomalies
Remove unnecessary permissions
Password Security
Enforce strong passwords
Require regular changes
Educate users on security
Access Management
Use least-privilege principle
Promptly deactivate departing users
Review integrations regularly
Monitoring
Check audit logs regularly
Set up alerts for suspicious activity
Review failed login attempts
Compliance
Data Handling
Kaana supports compliance needs:
Data stored securely
Encryption in transit and at rest
Regular security updates
Reporting
For compliance audits:
Export audit logs
Access activity reports
Review permission configurations
Incident Response
If you suspect a security issue:
Document what you observed
Check audit logs
Revoke suspicious access
Contact Kaana support
Notify affected users if needed
Getting Help
For security concerns:
Contact your administrator
Reach out to Kaana support
Report vulnerabilities responsibly